id,summary,reporter,owner,description,type,status,priority,milestone,component,resolution,keywords,cc 2500,video conferencing system for AGM,tadams,sac@…,"Dear SAC, for the AGM the board is still seeking for the appropriate video conferencing system. I did some pre-work and also already talked to Markus Neteler. For now, we see two options: There are quite a few of such systems on the market and although I got in touch with many of them especially in the past month, I am far away from knowing all of them. Here are some overcviews [1] [2]. We could try some of them, at least from the list in [2] there are some promising candidates. The problem is, we will not be able to host it on the existing OSGeo servers, as Markus told me. Also we will not have the chance to try them in reality, as we will barely have the chance to try it out with 100 or 200 people. So, in my eyes, there are two alternatives: 1. Regarding the idea of using the Jitsy hosted service from FFMUC [3] (I sent a sepearate email on this) we have the possibility to have few speakers and many followers, that follow the channel via youtube as - due to their own statement - Jitsy is not made for hosting video sessions with 200 or more people. They can offer several rooms. Pro: Open Source Tool, work together with another community, no costs Con: Few speakers 2. Using zoom, which suitability for such an event was at least proven by FOSS4G UK. Zoom also offers having several rooms. The costs are okay, the free account does not work, because the session time is limited to 40 minutes. The (in my eyes) appropriate account costs 15 US$/month per host plus an additional fee for larger number of participants (65$ for up to 500 participants). I am not sure, whether we need several accounts, if we offer several rooms, but I can figure out what we need exactly [4]. Pro: Reliable, as many speakers as we want Con: Not Open Source, costs of approx. 150-300 US $, [1] https://www.g2.com/categories/video-conferencing/free [2] https://www.goodfirms.co/blog/best-free-open-source-web-conferencing-software-solutions [3] https://ffmuc.net/ [4] https://zoom.us/pricing During a board meeting the wish came up to consult SAC and ask for your opinion in this issue. It would be great, if someone from SAC could either contact me directly (adams@osgeo.org) or comment into this ticket. Thanks!",task,closed,normal,Unplanned,Board,wontfix,,