wiki:PSC/Election2016

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PSC Election 2016

Tentative schedule

  • May 2016: pre-announcment of PSC elections (see this ​email). TODO:
    • identify members who do not stand for election
    • identify inactive members (here the Geoserver PSC has some useful ​rules)
    • assign free'd up slots to election The entire PSC will be dissolved this time.
  • July 2016:
    • select a CRO (Chief Returning Officer) to run the elections. The CRO is not eligible for election to the PSC while serving as CRO.
    • CRO announces officially the PSC election schedule.
    • XX July 2016, 12:00pm UTC: nomination of new PSC members possible by GRASS GIS community along with a motivation for this nomination.
  • August 2016:
    • voting using online form. Community members eligible to vote will receive an email invitation for this; The community members eligible to vote are
    • CRO communicates the new PSC members.
    • PSC elects chair.

Call for election

The PSC election 2016 starts on Sunday (24. 07. 2016) and ends on Monday the 29th of August 2016. The new committee will be formed by nine (9) members. This is in accordance with the current PSC chair and the original planning when constituting the PSC.

1. The process

The election process is split essentially in two phases: 1) the Nomination and 2) the Voting. Final actions are announcing the results and officially forming the new PSC, formed by nine (9) members.

1.1 Nominations

During the Nomination phase, any member of the GRASS-GIS community, can nominate any community member for being a candidate for the PSC.

To set a nomination in motion, an e-mail should be directed to the CRO including name, contact email and shortly why a person is recommended as a PSC member. The CRO will then contact the recommended person asking for confirmation. The nominated person has to accept the candidacy for the PSC.

In short, a nomination and its acceptance are required to be sent directly to the CRO, in private. Following, it is the CRO's task to officially announce a nomination.

Note, current PSC members will be asked if they wish to stand as a candidate for the upcoming election.

1.2 Voting

The CRO will ensure to invite all community members.

During the Voting period, community members can vote their preferred candidate(s) via an on-line tool which will protect privacy.

Each voter can vote one time. However, there is no limit as to how many, among the candidates, a voter can select.

2. Time frame

If there is no objection, or other force majeure, I would like to accelerate the PSC election process, starting on Sunday the 24th of July.

The absolute deadline for the whole process, including the announcement of the new committee, is the 29th of August.

2.1 Nomination Period

The nomination starts on Sunday the 24th of July at 12:00 UTC, runs strictly for 3 weeks and ends on Sunday the 14th of August. Following this period, there will be a one week of no-action to have time to reflect and decide.

You are kindly asked to refrain from canceling an already announced nomination or support and request for a new nomination. Unless there are serious reasons to cancel a nomination, modification of the list of nominees will not be possible after the end of the 3rd week.

2.2 Voting Period

The voting period will run from Sunday the 21st of August at 12:00 UTC up until Sunday the 28th of August.

2.3 Results

Votes will be counted and the top nine (9) voted candidates will fill the seats to form the new PSC. In case of a vote tie, the CRO will randomise the selection between the tied candidates for a PSC seat.

Results to be announced, at latest, on Monday the 29th of August.

Afterwards, the newly formed PSC will elect the chair person, being one of the new members.

3. Overview

3.1 Nomination (I)

  • from July 24th to August 14th 2016
  • e-mails directed to the CRO by:
    • a community member to nominate a candidate
    • the nominee to confirm acceptance of candidacy

3.2 Nomination (II)

  • from August 14th to August 21st 2016
  • re-think, evaluate, decide for candidate(s)
  • email directed to the CRO by a candidate for canceling candidacy (possible only for important reasons)

3.3 Voting: from 21st of August to 28th of August 2016

3.4 Results: at latest, 29th of August 2016

Proposals

Proposal 1:

On Fri, Jun 3, 2016 at 2:02 PM, Moritz Lennert wrote:

So, to summarize, my proposal would be:

  • Election of the entire PSC every three years
  • All people with SVN access have the right to vote
  • Elections are announced on grass-dev and grass-user with a clear

definition of procedure:

  • Anyone (or anyone with voting right ?) can nominate someone during

a period of a few (4?) weeks

  • Possibly: those who are already in the PSC and stand for elections

again do not need a nomination / can nominate themselves ?

  • Voting during 1 week
  • The ten candidates with the most votes make up the new PSC

Moritz

Preparation of the list of nominees for the PSC election 2016

Any community member is eligible to propose a new PSC member candidate. A motivation must be added why the proposed candidate may be a good choice for the PSC.

To submit a PSC member nomination:

  • Confirm with the nominated person first.
  • Send the nomination email to the CRO.

Deadline: ​Thursday, 16 June 2016, 12:00 UTC TBD

The list of nominees:

Candidate's nameCountryFrom: Your name (Nominator)
I'd like to nominate XXX
name_here country_here From: ... ​http://lists.osgeo.org/pipermail/grass-psc/XXXX
... ... From: ... ​http://lists.osgeo.org/pipermail/grass-psc/XXXX

Results

TDB

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